Signature refresh for postal and proxy voters
If you are a postal voter, you will be asked to send us an up-to-date signature every five years. Find out more about how we do this.
At the time of an election, as a postal voter, you are required to provide your signature and date of birth on a postal voting statement.
These 'personal identifiers' are checked against those provided on your original postal vote application form, to ensure that they match. This is to prevent someone else from using your postal vote fraudulently.
Your personal identifiers are always kept separate from your ballot paper, so no one knows how you have voted.
As an important part of these security measures, all postal voters must provide a fresh specimen signature every five years, so we have sent out forms to postal voters in the borough asking for an up-to-date signature.
Signature refresh timetable
- On 29 January 2018, electors whose signature is more than five years old were sent a form requesting an up-to-date signature.
Please sign and return your form as soon as possible so that we can avoid sending reminder letters - reminders will be issued on 19 February 2018.
If you no longer want a postal vote, you must respond by ticking the relevant box on the form and return it to us as soon as possible in order to avoid any unnecessary reminders.
If we do not receive your completed form by 12 March 2018, your postal voting arrangement will be cancelled. This will mean that in the event of an election you would need to vote in person at your designated polling station, or re-apply for a postal vote by submitting a new application.
If your postal voting arrangement is removed, we will notify you in writing.
If you cannot provide a signature, cannot sign in a consistent and distinctive way, or have difficulty reading and writing, please indicate this on the form and return it to the Elections Office. The Electoral Registration Officer may grant you a 'waiver' of the requirement to provide a signature, subject to an additional form being witnessed on your behalf.
How can I find out more?
If you need more information or help, please contact the elections office: by emailing: email@example.com (please include your contact phone number).