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Public event under 1000 people

What you need to know

Events will not go ahead without written confirmation from us.

We need to receive your application and supporting documents no later than six weeks before your event.

Further information and guidance

For more advice on organising a safe and successful event, read our event guidance notes (PDF) [509KB] or visit the HSE website. (opens new window)

Fees

Events are charged based on:

  • the size
  • the number of people attending
  • the number of event days
  • planned activities at the event

Fees start from £65 to run an event.

Community events will receive a 50% reduction from the fee.

Events that are 100% fundraising will receive a 60% reduction from the fee.

Set up and dismantle days are charged at half the event hire charge per day.

Park hire fees will be confirmed when we have received your completed event application form.

Average charges for events

Fun run/walk with no onsite parking

300 people

£230

Dog show with parking

500 people

£1,117

Community/Church fun day

100 people

£150

Use of parks toilets/changing rooms

 

£73

Camping and Caravanning (Club use) Shalford Park - £11.50 + VAT per unit per night

 

 

Apply to run a public event under 1000 people

We need to receive your application and supporting documents no later than six weeks before your event.

To apply to run a public event under 1000 people you need to:

Once we've received your application, we'll:

Before your event can be confirmed, you will need to:

  • fill in our  risk assessment template (Word doc) [111KB] or provide your own risk assessment
  • attach a copy of your Public Liability Insurance certificate
  • provide a site location and event layout plan
  • provide any other details we have asked for

You can email your application and supporting documents to parks@guildford.gov.uk

What happens next?

When we've received all the necessary documents and information needed from you, we'll:

  • write to you by email and confirm that your event can go ahead
  • invoice you for the hire of the park