Hire a park for regular activity

Organised regular activities will not go ahead without written confirmation from us.

You need a licence to use our parks for organised regular activities, such as:

• fitness sessions
• school PE classes
• club activities (scouts, guides, cadets or youth clubs)
• forest schools
• dog walking
• other regular organised activities

Licences start on 1 April each year. You can apply for:

• six month licence (1 April 2025 until 30 September 2025)
• 12 month licence (1 April 2025 until 31 March 2026)

If you need a different start or end date, email events@guildford.gov.uk

Further information and guidance

For more advice on organising a safe and successful event, read our event guidance notes (PDF, 509 KB) or visit the HSE website. (opens new window)

We are working on the 2026-27 application form and fees, which will appear here in February 2026. In the meantime, if you have any queries, please email events@guildford.gov.uk.

To apply to hire a park for a regular activity for six or 12 months licence, starting on 1 April, you need to:

• our application form is currently unavailable whilst we update our fees for 2026
• agree to our terms and conditions document
• upload your risk assessment and public liability insurance certificate

You can email your application and supporting documents to parks@guildford.gov.uk

If you're applying for a different start or end date

To apply for a different start or end date you must email parks@guildford.gov.uk.

Once we've received your regular activity application and associated documentation, we'll:

• check it for suitability and availability
• write to you and confirm the fees and charges
• let you know about any additional requirements
• provide you with a licence confirmation by email
• invoice you for the hire of the park