Voting by post

Voting by post is an easy and convenient way of voting in elections and you don't need to give a reason for choosing to do this. Find out how to apply for a postal vote.

How to apply for a postal vote

To apply to vote by post, download and fill in the icon Postal Vote application form. [139.34KB]

Return your completed form:

  • by post to: Electoral Services, Guildford Borough Council, Millmead House, Millmead, Guildford, GU2 4BB
  • by email: electoralservices@guildford.gov.uk. If emailing your application form it must be sent as a clear, scanned email attachment, and it must be signed by hand
  • by delivering it to the council offices in person.

The deadline to apply for a postal vote at any election or referendum is by 5pm, 11 working days before polling day.

Signing your form

When you complete your postal vote application form, remember to give your full name, address, date of birth and signature. This is important because your signature and date of birth are checked against those on your original application, to confirm your identity.

Your personal information is separated from your ballot paper before it is looked at or counted, so giving this information will not affect the secrecy of your vote.

Signature problems

If you are unable to provide a signature or sign in a consistent and distinctive way, please contact the Elections Office. The Electoral Registration Officer may grant you a 'waiver' of the requirement to provide a signature, subject to an extra form being witnessed on your behalf. 

When to apply

  • You can apply for a postal vote at any time during the year.

  • You do not need to give a reason for wanting to vote by post.

  • You must be eligible to vote.

How long does a postal vote arrangement last?

You can vote by post:

  • permanently
  • for a specific time period
  • for a particular election/referendum.

Choosing where the ballot papers will be sent

You can tell us on your application form where you want the ballot papers to be sent if this is different to the address where you are registered to vote, such as, a university address or holiday home. Please give the reason for your choice.

When are postal votes sent out?

Postal votes can only be sent out once the deadline to become a candidate has passed and the ballot papers have been produced and printed.

For specific dates as to when postal ballot packs will be sent out for an election/referendum, please contact Electoral Services or check the timetable on the Forthcoming elections page.

Lost/spoiled ballot papers

If your postal vote ballot papers have been either:

  • lost
  • not received
  • spoiled

please contact Electoral Services for a replacement. Please do not throw your postal voting paperwork away until you have spoken to Electoral Services.

By law, we can only give replacement postal ballot papers from five working days before the day of poll.

Important notes for postal voters

Please remember that:

  • if you have a postal ballot paper for an election or referendum, you will not be able to vote at the polling station.
  • if you wish to cancel your postal vote, you need to confirm, in writing, the cancellation of your postal vote no later than 5pm, 11 working days prior to the date of the election/referendum.
  • if you change address, you will need to make a new application to vote by post - your voting preference will not be carried forward to your new address.