Annual Canvass for the Register of Electors
The annual update, or 'canvass', of the electoral register is a legal requirement and runs from July to the end of November each year.
The process for completing the canvass is in two parts:
HEF forms - Household enquiry forms
Every household in Guildford will receive a HEF. Please look out for these A3 forms and complete the required actions as soon as possible. The purpose of the HEF form is to check who lives in your household to make sure the electoral register is accurate. The information you provide will confirm who is still living at the property or enable us to send a separate individual registration form to those people who need to register.
On the form there is a security code which allows you to complete the form via our internet/telephone/text service or you can simply make any necessary changes on the form and send it back to us by post.
Please note, this form does not register you to vote, it just confirms who lives at your address. If you or anyone else in your household has not already registered individually you can do this online at https://www.gov.uk/register-to-vote
If you do not respond to the HEF you will be sent a reminder. Any outstanding households will also receive a personal visit from a canvasser to ensure this information is collected.
ITR forms - Invitations to register
If a returned HEF form identifies any new individuals who need to register, they will each be sent an Invitation to register (ITR) for completion. This A3 form requests additional personal information in order to confirm a person's identity before they can be added to the electoral register. You can help us save money by registering online as soon as possible at https://www.gov.uk/register-to-vote. This is also the quickest and safest way to send us your personal information.
Any individuals who do not respond to an ITR form will be sent a reminder. As the final stage of the canvass, those persons who have not registered will also receive a visit from a canvasser to ensure this information is collected.
Your personal information
We will only use the information you give us for electoral purposes. We will look after personal information securely and follow the Data Protection Act 1998. We will not give personal information about you and the other people in your household to anyone else or another organisation unless we have to by law.