Supplier email authentication
The Council recently contacted you to set out our intention to move to a 'No Purchase Order (PO), No Payment' policy (No PO No pay) from 1 April 2020, as part of our commitment to improving the way that we buy goods, services and works. This represents a very significant change in our conditions of purchase.
Since we advised of this change, we have all found ourselves in uncharted waters. As a Council we have been doing everything we can to keep to business as usual, but we have to accept it is not business as usual, for either the Council or our suppliers. Therefore, we have taken the decision to postpone the introduction of our No PO No Pay policy until we can return to business as usual with confidence.
In our earlier correspondence we were asking you to ensure that the records we hold are up-to-date and to make sure that, where possible, electronic POs can be provided to improve business to business contact and minimise delays. I would encourage you to take the opportunity, if you haven't already, to review and where necessary update your supplier record to invoices@guildford.gov.uk in the form of an attachment using headed paper and quoting your supplier number.
We acknowledge that the current climate is placing stress on business cashflow, and we will work with suppliers to ensure that payments are released as quickly as possible. We will continue to monitor the situation, and stand ready to adapt our processes to meet a fast changing situation as necessary.