Public event under 1000 people

We need to receive your application and supporting documents no later than six weeks before your event.

To apply to run a public event under 1000 people you need to:

• fill in our outdoor event application form (Word doc, 104 KB)
• read our terms and conditions document (PDF, 93 KB)
• sign the declaration

Once we've received your application, we'll:

• check your application
• write to you and acknowledge your application
• confirm fees and charges
• confirm if your event will be reviewed by the Safety Advisory Group (SAG)
• let you know about any additional requirements

Before your event can be confirmed, you will need to:

• fill in our risk assessment template (Word doc, 111 KB) or provide your own risk assessment
• attach a copy of your Public Liability Insurance certificate
• provide a site location and event layout plan
• provide any other details we have asked for

You can email your application and supporting documents to parks@guildford.gov.uk

What happens next?

When we've received all the necessary documents and information needed from you, we'll:

• write to you by email and confirm that your event can go ahead
• invoice you for the hire of the park