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Hire of public parks and open spaces

Guildford has more than 50 parks, which can be hired as venues for commercial or community events, including music concerts, fun fairs, fetes, sponsored walks, or sporting activities. We also welcome fitness sessions, filming and balloon launches.

Festival banner image

Here's a flavour of what Guildford's parks and open spaces can offer:

Hiring Guildford Parks

How to hire a park for a public event

1. Complete the application form from the list below:

icon Outdoor event application form [267.5Kb]

icon Fitness Session application form [203Kb]

icon Balloon Launch application form [199.5Kb]

icon Filming application form [192Kb]

icon Outdoor Theatre application form [239Kb]

icon Bandstand concert application form [187.5Kb]

2. Read the terms and conditions

Please read our  icon terms and conditions. [141.91Kb]  Sign the form and return it to us.

3. Event acknowledgement

Once we have received your event application, we will:

  • Check it for date availability, event suitability and licence requirements.
  • Write to you and acknowledge your application and confirm icon fees and charges. [178.51Kb]
  • Let you know about any additional requirements and what you should do before we can confirm your event.

4. Event confirmation

By at least four weeks before your event you will need to complete and send:

When we have received all the necessary documents, we will write to you and confirm that your event can go ahead.

We will also invoice you for the hire of the park. Events will not be able to go ahead without a written event confirmation from us.

Chilworth ducks race
Chilworth Duck Race

Filming

If you are interested in filming or carrying out a photo shoot on a park or in an open space, you will need to complete a icon Filming application form. [192Kb]

There is a minimum £50 filming charge. The charge may be more depending upon the event details.

Fitness sessions

Regular fitness sessions take place in many of our parks and open spaces.

To get permission to run fitness sessions, please complete a icon Fitness session application form. [203Kb]

Balloon launches

Shalford Park is the only site suitable for balloon launches. Fees and charges are based on a maximum of 25 launches per year.

To get permission to launch balloons, please complete a icon Balloon launch application form. [199.5Kb]

Outdoor theatre and bandstand concerts

Guildford Castle Grounds and Bandstand have a full concert diary during the summer months. This includes concerts and outdoor theatre performances.

Licences

Some events require a licence. There are several types of licence:

  1. Premises Licence
  2. Temporary Event Notice
  3. Alcohol Licence

For more information, please contact Licensing Services on 01483 444371 or licensing@guildford.gov.uk

Insurance

All events will require Public Liability Insurance (for more information, see our  icon Guide to Organising an Outdoor Event). [494.81Kb]

Fees and charges

A scale of  icon fees and charges [178.51Kb]  is set yearly. The fees are dependent on the type of event, the numbers of people attending and the duration of the event.

A reinstatement bond may also be payable. Full payment of the fee and the reinstatement bond must be made at least four weeks before the event.

Risk assessment

All events will require a site specific icon risk assessment. [111Kb]

More information

For more advice on organising a safe and successful event, please see our  icon Guide to Organising an Outdoor Event [494.81Kb] or visit the Health and Safety Executive website.

Contact details

  • Please return all documentation including application forms to parks@guildford.gov.uk.
  • If you would like to discuss your event ideas, please contact our Events and Bookings Officer on 01483 444715 or email parks@guildford.gov.uk