Hire a park for regular activity

Organised regular activities will not go ahead without written confirmation from us.

You need a licence to use our parks for organised regular activities, such as:

• fitness sessions
• school PE classes
• club activities (scouts, guides, cadets or youth clubs)
• forest schools
• dog walking
• other regular organised activities

Licences start on 1 April each year. You can apply for:

• 6 month licence (1 April 2026 until 30 September 2026)
• 12 month licence (1 April 2026 until 31 March 2027)

If you need a different start or end date, email events@guildford.gov.uk

Fees

We are currently working on the 2026-27 application form and fees, which will appear here in February 2026.  In the meantime, if you have any queries, please email events@guildford.gov.uk.

How to apply to hire a park for a regular activity

To apply to hire a park for a regular activity for 6 or 12 months licence, starting on 1 April, you need to:

• our application form is currently unavailable whilst we update our fees for 2026/27
• agree to our terms and conditions document
• upload your risk assessment and public liability insurance certificate

You can email your application and supporting documents to events@guildford.gov.uk

What happens next?

Once we've received your regular activity application and associated documentation, we'll:

• check it for suitability and availability
• write to you and confirm the fees and charges
• let you know about any additional requirements
• provide you with a licence confirmation by email
• invoice you for the hire of the park (you can request to pay for the whole licence fee or monthly by Direct Debit)

Further information and guidance

For more advice on organising a safe and successful event, read our event guidance notes (PDF, 509 KB) or visit the HSE website. (opens new window)