Hire a park for regular activity
Organised regular activities will not go ahead without written confirmation from us.
You need a licence to use our parks for organised regular activities, such as:
- fitness sessions
- school PE classes
- club activities (scouts, guides, cadets or youth clubs)
- forest schools
- dog walking
- other regular organised activities
Licences start on 1 April each year. You can apply for:
- 6 month licence (1 April 2026 until 30 September 2026)
- 12 month licence (1 April 2026 until 31 March 2027)
If you need a different start or end date, email events@guildford.gov.uk
Fees
Our licence fee is based on the number of:
- sessions you hold per week
- people attending each session
The minimum hire charge is £80. Charges are per park, per year
Forest Schools
£2.44 per child per visit
Foraging Sessions
£42.80 per group visit (up to 15 people per group)
Fitness Sessions and Regular School PE Sessions
If you're running more than one session with varying numbers of people per session, the charge will be based on the higher number of people. For example if one session has 12 people and another has 25 people, you will be charged the higher rate.
| Frequency | Number of people per session | Annual charge per park | Average cost per week |
|---|---|---|---|
| 1-7 times a week | 1-2-1 tuition | £219 | £4.21 |
| 8-14 times a week | 1-2-1 tuition | £440 | £8.46 |
| 15-21 times a week | 1-2-1 tuition | £662 | £12.73 |
| 21+ times a week | 1-2-1 tuition | £881 | £16.94 |
| Once a week | Up to 15 | £208 | £4.00 |
| 2-4 times a week | Up to 15 | £421 | £8.10 |
| 5-7 times a week | Up to 15 | £676 | £13.00 |
| Once a week | 16-35 | £494 | £9.50 |
| 2-4 times a week | 16-35 | £849 | £16.33 |
| 5-7 times a week | 16-35 | £1,392 | £26.77 |
How to apply to hire a park for a regular activity
To apply to hire a park for a regular activity for 6 or 12 months licence, starting on 1 April, you need to:
- apply using our online form
- agree to our terms and conditions document
- upload your risk assessment and public liability insurance certificate
What happens next?
Once we've received your regular activity application and associated documentation, we'll:
- check it for suitability and availability
- write to you and confirm the fees and charges
- let you know about any additional requirements
- provide you with a licence confirmation by email
- invoice you for the hire of the park (you can request to pay for the whole licence fee or monthly by Direct Debit)
Further information and guidance
For more advice on organising a safe and successful event, read our event guidance notes (PDF, 491 KB) or visit the HSE website. (opens new window)